Lesson Attendance and Regular Activity Attendance

Aerish has two kinds of student attendance: Class Attendance, which teachers record in each lesson, and Regular Attendance for routine activities such as morning assembly or congregational prayer. This guide is for teachers, academic admins, and student care staff.

Before you start

• Lesson attendance follows the Class Schedule for the active academic year. Set up schedules first; see Class Schedules and Online Courses.
• The menus live under Academic → Attendance and follow the permissions in Access Control. By default, Guru, Pengasuhan, and Staf Pengasuhan can record lesson attendance; Guru can also view Regular Attendance. List Attendance is only shown to Admin and Pengajaran.
• Regular Attendance and Regular Activities only appear if the Absensi Kegiatan feature is in your school's subscription.

1. Record lesson attendance

Open Academic → Attendance → Class Attendance → Teaching Schedule (/admin/lesson-attendance/teaching-schedule). Teachers only see their own schedules; Admin, Pengajaran, and Staf Pengajaran see all of them.

1. In Today's Schedule, wait until the lesson starts. A schedule card can only be clicked while teaching time is active; before that you see "Please wait until … to mark attendance".
2. Click the lesson card. The Lesson Details page opens with the Attendance, Grades, and Final Grade tabs.
3. In the Attendance tab, mark each student Present, Alpha, Permission, or Sick. Use All Present to mark everyone at once, then change the exceptions.
4. Fill in Material with a short summary of the day's lesson. This field is required.
5. If needed, add a Material attachment with Select file from the Media Library or Upload from Phone.
6. In Attendance Proof, choose Take Selfie Photo or Choose from Device. JPEG or PNG, up to 5 MB. One photo per lesson is enough.
7. Click Save.

Below today's cards, Weekly Schedule lists all teaching schedules in the active academic year.

2. Review List Attendance

Admins and Pengajaran open Academic → Attendance → Class Attendance → List Attendance (/admin/lesson-attendance/list) to see attendance for every lesson.

1. Search by lesson, student, or date.
2. Open a record to see the lesson information and attached proof.
3. Change the attendance status if it needs a correction, then save.

3. Set up routine activities

Open Academic → Attendance → Regular Activities (/admin/master-regular-attendance) and click Add New.

• Activity Name (required), for example "Morning Assembly".
• Class Scope: leave empty if the activity applies to all classes.
• Select Day: at least one day.
• Start and end time (required).
• Notification: tick Whatsapp to turn on reminders. When ticked, Message Format is required.
• Status: Active or Inactive.

Click Save. For ready-made sample activities, use Gunakan Template (Template Master Kegiatan Absensi, shown in Indonesian).

The Academic → Attendance → Other Activities menu (/admin/master-activities) uses the same activity list as Regular Activities in a compact view. Click Add New to open the Add Activity dialog (activity name, days, start and end time, active switch, WhatsApp notification, and notification message), or edit and delete activities straight from the table. This form has no class field; to limit an activity to certain classes, use Regular Activities. Attendance is still monitored in Regular Attendance.

4. Monitor and print the activity recap

Open Academic → Attendance → Regular Attendance (/admin/regular-attendance).

1. Choose an activity in Select Activity and set the Date.
2. Read the Present, Not Recorded, Total Participants, and Attendance Percentage summary.
3. Check Participants Without Attendance Records and the history in Regular Attendance List.
4. Click Print Recap to print the Regular Attendance Recap.

This page is for monitoring. If no activity exists yet, it shows "Regular attendance is not set up yet" with a Create activity schedule button.

What students see

In the student portal, Academic → Learning → Lesson Attendance shows attendance per lesson, and Academic → Attendance → Regular Attendance shows activity attendance. Attendance is also available in the Aerish app.

Troubleshooting

• The schedule card can't be clicked. Teaching time hasn't started or has already ended. The detail page also warns "Today is not the schedule for this lesson", "Lesson has not started yet", or "Lesson has already finished".
• "No teaching schedules today". There is no Class Schedule for today in the active academic year, or the schedule isn't assigned to your teacher account.
• Saving fails because Material is empty. Add the lesson summary and save again.
• The camera doesn't open. Allow camera access in the browser or use Choose from Device.

Next steps

• Grading, Final Grades, Class Ranking, and Student Reports
• Class Schedules, Online Courses, and Online Quizzes
• Student and Guardian Portal