Aerish Staf App Guide for Teachers and Staff

Aerish Staf is the phone app for teachers and school staff. This guide covers signing in, what each tab contains, and daily workflows such as class attendance, grade entry, and face clock-in.

Before you start

• Install the Aerish Staf app (package com.anselia.akademikstaf) and use the same staff account as the web app. The app is for staff accounts, for example in the Guru, Staf, Admin, Kepala Sekolah, or Pengasuhan groups; student accounts cannot sign in.
• The app's menus are currently in Indonesian; English meanings are shown in brackets below.
• Modules follow your role's permissions and the school's subscription. Unavailable menus are marked, for example Belum berlangganan (not subscribed) or Butuh permission (permission needed).
• Staff menus (staff attendance, Cuti, Payroll, Point) require the HR module.

Sign in

1. Enter your username or email and your password.
2. Tick Ingat saya (remember me) to stay signed in on your own phone.
3. Tap Masuk (Sign in). If you forget your password, tap Lupa Kata Sandi ?; the app tells you to contact your school admin to reset it.

App tabs

• Beranda (Home): today's attendance status (Jam masuk and Jam pulang, clock-in and clock-out times) with a Clock in or Clock out button, Menu Utama (main menu), Aksi cepat (quick actions), a next-class card with Workspace, Roster, Absensi, and Nilai buttons, Jadwal hari ini (today's schedule), and Pengumuman (announcements).
• Akademik (Academic): Jadwal (schedule), Input Nilai (grade entry), and Hafalan Quran (Qur'an memorization).
• Absensi (Attendance): class attendance for the selected lesson.
• Notif: the notification center.
• Akun (Account): staff summary, account data, Profil lengkap (full profile), Ubah password (change password), Ubah PIN transaksi (change transaction PIN), Tema (theme), profile photo or selfie, Kebijakan privasi (privacy policy), and Keluar dari akun (log out).

Menu Utama contains Akademik, Payroll, Review Absensi (attendance review), Cuti (leave), Daftar Absensi (attendance list), Point, Online Course, and Student Care. Aksi cepat contains Broadcast, Absensi Pegawai (staff attendance), Kuis & Soal (quizzes and questions), Cari Siswa (find student), and Perangkat Sekolah (school devices); each action appears only if your permissions and school features allow it.

Teaching schedule and class attendance

1. Open Akademik → Jadwal or the class card on Home, then pick a lesson.
2. In the Info step, fill in Materi / Keterangan Pelajaran (lesson material) and take a Bukti Kehadiran (attendance proof) photo with the camera. Both are required.
3. In the Siswa (Students) step, mark each student Hadir (present), Izin (permission), Sakit (sick), or Alfa (absent).
4. In the Review step, check the summary, then submit.

Grade entry

1. Open Akademik → Input Nilai. You can enter grades without waiting for an active teaching slot.
2. Choose the class and the assessment, for example Mid, UAS, or US.
3. Enter a score from 0 to 100 per student, add a remedial score or note if needed, then tap Simpan Nilai (Save grades).

Quizzes and Online Course

• Kuis & Soal (quizzes and questions, from quick actions): create a quiz with its type, duration, passing score (KKM), and maximum attempts, then use Tambah Soal (add question). Creating quizzes and questions needs extra permissions.
• Online Course (from the main menu): choose a class and subject, then add sections, materials (text, video, PDF, or link), and quiz sections.

Qur'an memorization and Student Care

• Hafalan Quran: pick a class and a student, open a surah, then record the evaluation of each recitation by verse.
• Student Care: manage student Pelanggaran (violations), Perizinan (permissions), and Kesehatan (health). For a violation, turn on Sudah ditindak (action taken) once it has been handled.

Broadcast

1. Tap Broadcast under quick actions.
2. Choose the Target penerima (recipients), for example Semua Staf (all staff) or Guru Hari Ini (today's teachers).
3. Write the Isi pesan (message), check the Preview, then tap Kirim broadcast (send broadcast).

Staff attendance with face clock-in

1. The first time, take a Selfie profil (profile selfie) with the front camera from the Akun tab. It becomes the reference for face recognition and is used only after an admin approves it under Profile Change Requests. After approval, reload your profile.
2. On Home, tap Clock in (or Clock out when leaving).
3. Allow camera and location access. Make sure you are inside the attendance location radius set by HR and that GPS is accurate enough.
4. Take a selfie for Absen Masuk (clock in) or Absen Pulang (clock out). The server verifies it, and it may be forwarded to HR for review.

Your attendance history is under Daftar Absensi (attendance list). HR staff with the right permissions can also record staff attendance through Absensi Pegawai, and check the selfie, location, and device on staff clock-in and clock-out records through Review Absensi before approving them.

Leave, payroll, and points

• Cuti (leave): in the Ajukan cuti baru (new leave request) form, choose the leave type (for example Cuti Tahunan, Sakit, Izin, or Darurat: annual, sick, permission, or emergency), fill in Tanggal mulai (start date), Tanggal selesai (end date), and Alasan cuti (reason), attach a supporting photo or PDF if needed (up to 7 MB), then tap Kirim Pengajuan (submit). Track the status: Menunggu (pending), Disetujui (approved), or Ditolak (rejected).
• Payroll: view Payroll Saya (my payroll) per period, including basic salary, allowances, deductions, a breakdown of components, and payslip details.
• Point: open Point Saya (my points) to see the total points per month and the status of each entry.

Troubleshooting

• "Materi wajib diisi" or "Bukti wajib diunggah" (material or proof required): add the lesson material and proof photo before saving class attendance.
• "Anda berada di luar radius ..." (outside the radius): move closer to the attendance location and try again.
• "Lokasi palsu terdeteksi" (mock location detected): turn off any mock-location app or setting.
• "Jam perangkat tidak sinkron" (device clock out of sync): turn on automatic time on your phone.
• "Titik lokasi absensi belum terdaftar" (no attendance location registered): contact your HR admin.
• "Selfie profil sedang menunggu ACC admin" (profile selfie awaiting admin approval): ask an admin to approve your photo request, then reload your profile.
• "Ukuran lampiran terlalu besar. Maksimal 7 MB." (attachment too large): choose a smaller photo or PDF for the leave request.

Next steps

• Sign-in and account security
• Class and activity attendance
• HR and staffing