Grading, Final Grades, Class Ranking, and Student Reports in Aerish

This guide is for academic admins and teachers. You will set assessment weights and the KKM, enter student grades, read final grades and class ranking, and generate student report cards as PDF.

Before you start

• Classes, subjects, students in classes, and class schedules are in place. See Academic Setup.
• The menus live under Academic → Assessment: Lesson Grades, Final Grades, Class Ranking, and Student Report. Lesson Grades and Student Report need the Penilaian Siswa feature; Final Grades and Class Ranking need the Ranking feature. A menu only appears if its feature is in your school's subscription.
• By default, Admin, Pengajaran, and Staf Pengajaran can set assessment weights; Guru can enter and view grades, final grades, and report cards. Permissions can be changed in Access Control.

1. Set assessment weights and KKM

Weights are set per subject and class. Without them, grades don't count toward the final grade yet.

1. Open Academic → Assessment → Lesson Grades (/admin/lesson-grades). In Grade controls, on the Assessment tab, pick a subject and class, then click Manage. The Assessment Weights page opens.
2. Choose the Subject and Class. Existing weights are loaded.
3. Fill in KKM (minimum passing score). This field is required.
4. Enter a weight (%) for the default components: Daily Assessment, Mid-Semester Assessment, Practical / Project, Final Semester Assessment, and Attendance.
5. If needed, click Add custom assessment and give it a name.
6. Make sure Remaining Weight reaches 0, meaning the total is exactly 100%. Click Save, then confirm.

Changing weights doesn't change grades that were already entered.

2. Enter grades

There are three ways to enter grades:

• Teachers: in Lesson Grades, under Enter Grades for My Classes, pick the academic year and then Class and subject. Only classes from your own teaching schedule appear.
• Admin and Pengajaran: under Manual Grade Input, choose the Academic Year, Class, and Subject to enter grades outside a teaching schedule.
• From the schedule: the Grades tab in Lesson Details under Teaching Schedule.

1. Choose a component in Select assessment. Add an Assessment note (optional), for example "Chapter 1 assignment".
2. Click Input grades.
3. Enter a Score (0–100) for each student. Add Remedial and Notes if needed.
4. Attach evidence with Upload proof when required.
5. Click Save grades.

Online Course quizzes linked to an assessment send each student's best score to that component automatically. All saved grades are listed in the Grade history tab.

3. Read final grades

Open Academic → Assessment → Final Grades (/admin/final-grades). The table shows Student Name, Class, Subject, Academic Year, Knowledge, Skills, Final score, and Predicate. Filter by class, subject, or academic year.

For a printed document, open the lesson card in Teaching Schedule, go to the Final Grade tab, and click Print Final Grades. This prints the final grades for one class and subject through the browser's print dialog.

4. View class ranking

Open Academic → Assessment → Class Ranking (/admin/class-ranking), then fill in Select class and Select academic year. Students are sorted from the highest Average Score, with their Rank and Predicate. Students can see their own rank in the student portal under Academic → Student Care → Ranking.

5. Generate and download a student report card

Open Academic → Assessment → Student Report (/admin/student-report). The menu is shown to accounts with the Lihat Nilai Akhir (view final grades) permission; by default Admin, Pengajaran, Staf Pengajaran, and Guru. Report cards are generated one student at a time. The filters and the report itself are shown in Indonesian.

1. Choose Tahun Ajaran (academic year) and Kelas (class). The active academic year is selected automatically.
2. Choose Siswa (student). The list shows students placed in that class for the selected academic year.
3. If needed, fill in Mulai (from) and Sampai (to). This date range limits which violation, permission, and health records are included. Without dates, the report period follows the academic year and semester.
4. Click Generate Report. A preview appears below the filters.
5. Check the preview, then click Download PDF at the top of the page. The report is saved as an A4 PDF whose name starts with raport-, followed by the student's name, academic year, and semester.

The report is titled Raport Siswa and contains:

• A header with the school logo, name, address, and contact details, plus the period and the date the report was generated.
• Identitas Siswa (student identity): name, NISN, class, academic year, semester, and homeroom teacher.
• Absensi (attendance): the attendance percentage with counts for Hadir, Izin, Sakit, and Alpa (present, leave, sick, absent).
• Summary cards for average score, highest score, total memorized verses, and teacher notes.
• Nilai Akhir (final grades) per subject: score, predicate, attendance, and description.
• Hafalan (memorization), Catatan dan Saran (notes and suggestions), and a Student Care summary with counts of violation, permission, and health records.
• Signature columns for the homeroom teacher (Wali Kelas), principal (Kepala Sekolah), and parent or guardian (Orang Tua/Wali).

The report is built from data already in Aerish: final grades, lesson attendance, memorization, and student care records. Complete final grades and attendance before downloading. If a section fails to load, the page shows a yellow warning (for example "Data nilai akhir belum bisa dimuat", final grades could not be loaded) and the other sections still appear. The student portal has no report card menu, so share the PDF with students or guardians according to your school's policy.

6. Monitor Learning Analytics

For a school-wide view, open Academic → Learning Analytics (/admin/academic/learning-analytics), the first menu in the Academic group. It summarizes Average Score, KKM Completion, Lesson Attendance, Grade Coverage, and At-risk Students, with a Yearly Trend, a Class x Subject Performance map, and a Students Needing Attention list (Needs Intervention, Needs Monitoring, Stable). Filter by academic year, semester, class, and subject, then click Export to download an Excel report. The menu needs the Penilaian Siswa feature and the Lihat Analitik Pembelajaran or Lihat Statistik Nilai permission; by default Admin, Pengajaran, Staf Pengajaran, Guru, and Kepala Sekolah have it.

Troubleshooting

• "Assessment configuration … has not been created". Weights for that subject and class aren't set yet. Ask an Admin or Pengajaran user to fill them in on Assessment Weights.
• A warning that the weight is only some percent. Grades can still be entered, but final grades won't be accurate until the total weight is 100%.
• Final Grades or Class Ranking is empty. Make sure weights, KKM, and student scores are complete, then reload.
• A class is missing from Enter Grades for My Classes. It isn't in a schedule assigned to your account. Ask an admin to check the Class Schedule.
• The Siswa list in Student Report is empty. No students are placed in that class for the selected academic year. Check student placement under Students, or pick another academic year.
• The report shows no grades ("Belum ada nilai akhir."). The student has no final grades yet for that class and academic year. Complete the weights and scores, then click Generate Report again.

Next steps

• Lesson and Regular Activity Attendance
• Class Schedules, Online Courses, and Online Quizzes
• Student and Guardian Portal