Getting Started with Aerish for School Administrators

This guide is for school administrators who are new to Aerish. By the end, you will be able to register your school, sign in to the web app, read the dashboard, and set up your core data in the right order.

Before you start

• Have an active email address and phone number for the school owner account.
• Prepare your Establishment Decree / Operational Permit (up to 10 MB) and the Foundation Owner / Person in Charge ID (up to 5 MB) as PDF, JPG, or PNG files.
• The account that registers the school automatically becomes Superadmin. The menus described here are visible to Superadmin and Admin; other roles only see the menus their permissions allow.
• The modules in the sidebar follow your school's subscription (Basic or Pro) and active add-ons: Laundry, PSB + Website, Payroll, Kantin (POS), and CBT + e-learning.

Register a new school

1. Open /signup, or click Register new school on the sign-in page.
2. Fill in Full Name, Username, Email, Phone Number, Password, and Confirm Password. Accept the Terms & Conditions, then click Continue.
3. In the Your School step, enter the Institution Name, Phone Number, and address (Country, Province, City / Regency, Postal Code, Full Address). Click Continue.
4. In the Documents step, upload the permit and the ID, complete Human Verification, then click Complete Registration.
5. If it succeeds, you go straight to the school dashboard. Otherwise, Aerish asks you to sign in manually with the new account.

The registration stepper also shows a Subscription step, which is the plan that decides which modules are active. If you receive a verification email, click its link; the verification page sends you back to the sign-in page. Registration progress is saved in your browser, so you can choose Continue Registration or Start Over when you return.

Sign in to Aerish

1. Open /signin.
2. Enter your email or username in the Email or username field, then your Password.
3. Click Sign In. Staff accounts land in the admin portal (/admin); student accounts land in the user portal (/user).

Switch the display language

The web app shows Bahasa Indonesia by default. To use English, click the language button in the top bar and choose English. The choice is saved in the browser you are using. This guide uses the English labels.

Get to know the dashboard

• Getting started guide: a list of steps based on your role and the school's features. Click View guide, then use Open page, Mark done, or Skip. You can hide the panel with Hide for now and reset it from your profile page.
• Role-aware summary: summary cards for Academic, Finance, HR, PSB, POS, Laundry, and Website. If you lack a permission, the card names the permission you need.
• Quick actions today: shortcuts to Add user, Manage access, Pending payments, PSB today, Attendance review, and Create bill.
• Click Refresh data to reload the summaries.

Get to know the sidebar groups

• Overview: Dashboard and Point Requests.
• Academic: Basic Setup, Learning, Attendance, Assessment, Student Care.
• Finance: School Bank Accounts, Billing, Wallet, Purchase, Payroll, and Finance Settings.
• Users & Access: Accounts, Access Control, Profile Change Requests.
• HR, POS, Admission, Laundry: shown when the module is active.
• Content & Communication: Media, News, Notifications, Website Sekolah.
• System: Master Data (Cards, Devices, Device Owners) and Activity Logs.

Click your username at the top of the sidebar to open the account menu, which has My account, Appearance, and Logout. For security, Aerish signs you out automatically after 8 hours of inactivity, with a warning two minutes before.

Recommended setup order

1. Academic → Basic Setup → Academic Year: add the school year and semester, then set its status to Active.
2. Academic → Basic Setup → Classes: create classes such as Class 7A, with their level. The homeroom teacher is picked from existing accounts, so you can fill it in after teacher accounts exist.
3. Academic → Basic Setup → Subjects: add subjects and their passing grade (KKM).
4. Users & Access → Accounts: create teacher and staff accounts, and student accounts in the Pengguna group. For many students at once, use Import with a CSV file.
5. Academic → Basic Setup → Students: click Set class to open Assign Class, select a class, search for students, click Add, then Save.
6. Move on to other modules as needed: class schedules, attendance, billing, HR, or POS.

Troubleshooting

• "Email is already registered" or "Username is already registered" during sign-up: use different details, or sign in with the existing account.
• Username rejected: it must be 3–30 characters and use only lowercase letters, numbers, dots, or underscores.
• Complete Registration is disabled: both documents and Human Verification are required.
• Registration is rejected because new school registration is disabled: self-service sign-up is currently closed. Contact the Aerish team to open a school account.
• A "Fitur belum aktif" (feature not active) page appears: the module is not in your school's plan. Contact the Aerish platform team.
• A staff member cannot see a menu: check the account's group and its permissions in Access Control.

Next steps

• Sign-in and account security
• User accounts and access control
• Manage classes, students, and subjects