Content Guide: Media, News, Notifications, and School Website

This guide is for admins who manage school content: the media library, news, notification broadcasts to staff, and the school website.

Before you start

• All menus sit in the Content & Communication group and are for Superadmin and Admin. Each menu also needs an Access Control permission: Lihat Media, Lihat Artikel Berita, Lihat Notifikasi, and Lihat Website.
• This group needs an active school subscription. News also needs the Berita & Media feature, Notifications needs the Notifikasi feature, and Website Sekolah is included in the PSB + Website add-on.
• The Media and Notifications pages and the website section editors mostly show Indonesian labels whatever language you choose; this guide quotes them as they appear.

Manage Media

1. Open Content & Communication → Media (/admin/media).
2. Click Upload or drag files onto the gallery. Files go into a queue; for images you can crop and set quality with Crop & edit gambar.
3. Click Upload Semua (upload all). Each file can be up to 10 MB, and large images are compressed automatically.
4. Find files with search, the type chips (Gambar, Video, Dokumen, Audio), or Filter lanjutan (date range and sorting).
5. Select a file to see Detail Media. Copy its URL with the copy icon, or click Hapus (delete). Deletion is permanent.

Write and publish news

1. Open Content & Communication → News and click Create Article at the top right (/admin/news/create).
2. On the Content tab, enter the Article Title. The Slug fills in from the title. Add the Excerpt and Summary, Featured Image and Featured Image Alt Text, Primary Category, Tags, and the Body Content.
3. On the SEO tab, fill in Meta Title, Meta Description, Canonical URL, the OG fields, and Focus Keyword. The SEO score and checklist show what is still missing.
4. On the Publication tab, choose the Status, Publish Date & Time, Visibility / Audience, and Article Language. You can also Mark as featured article or Pin article to top of feed.
5. Click Preview to see the card and article views for web and mobile.
6. Click Save Draft or Publish Article. When the status is Scheduled, the button becomes Save Schedule.

Article statuses: Draft, Scheduled, Published, and Archived. Title, slug, excerpt, body, status, visibility, and language are required.

Article list, categories, and tags

On the News page (/admin/news), filter articles by status, category, or tag. Each row's menu offers Edit, Duplicate, Preview, Publish now (or Move to draft), Archive, and Delete.

Use Manage Categories and Manage Tags to add new categories and tags; only the name is saved. Editing or deleting existing categories and tags is not available yet.

Manage comments

On the News page, click Manage Comments (/admin/news/comments). Filter by Pending, Approved, or Rejected, then use Approve, Reject, or Delete on each comment.

Send a notification broadcast

1. Open Content & Communication → Notifications (/admin/notifications) and click Broadcast cepat (quick broadcast).
2. Choose the Audience and write the Broadcast message. The notification title is generated from the audience name.
3. Click Kirim broadcast. The result shows how many recipients matched, were sent, and failed.

Recipients get an in-app notification and a push notification on their active mobile devices. Audience options:

• Semua staff (all staff): with the default groups, users in the Admin, Guru, and Kepala Sekolah groups. Superadmin and the "Staf …" groups (such as Staf Bendahara) are not included.
• Guru hari ini (today's teachers): teachers with a lesson scheduled today.
• Wali kelas: only reaches users in a group named Wali Kelas. That group does not exist by default, so you will usually see Tidak ada penerima yang cocok dengan audience broadcast (no matching recipients).

Broadcasts are meant for staff, not students. Each broadcast is limited to 1,000 recipients. Past sends appear in the notification history table; click View to read the details.

Build the school website

The school website uses a draft-and-publish flow: changes are saved as a draft first, and the public site only changes after you click Publish.

1. Open Content & Communication → Website Sekolah (/admin/website).
2. For a quick start, open the Templates tab, pick a template, choose Apply design only or Design + sample content, and click Apply.
3. On the Content Builder tab, pick a section from four groups: Tampilan & Warna (theme and colors); Fondasi Situs (Identitas Sekolah, Hero); Cerita Sekolah (Kenapa Memilih Kami, Jenjang Pendidikan, Berita, Galeri, Aktivitas); and Konversi & PSB (FAQ, Kontak & Lokasi, CTA, Pendaftaran). Each section is marked Perlu isi (needs content), Cek (check), or Siap (ready).
4. Open the Preview tab. Choose Real preview (the draft rendered with the school site's theme) or Quick preview, then use the desktop, tablet, or phone icons to check the result at different screen sizes.
5. Click Save Draft. A draft does not change the public site.
6. Click Publish, add an optional Catatan publikasi (publish note), and confirm. The draft becomes a new version and goes live on the school site in about 1 minute.

Use Discard draft to drop unpublished changes, and History to see published versions and Restore to draft. Advanced users can use the Advanced JSON tab, then click Apply ke Builder.

On the Domain & Publishing tab, set the Subdomain sekolah (school subdomain) and, if you have one, a Domain sendiri (your own domain, such as .sch.id; point its DNS using the CNAME details shown), then click Save domain. To activate your own domain or a new site, click Request publishing / activation; its status updates on the same page.

Saving and publishing are blocked while required fields are empty, such as the school name or hero title. Warnings, such as having few gallery images, do not block saving.

Troubleshooting

• File terlalu besar (maks 10MB): the file is over 10 MB. Make it smaller and upload again.
• Please complete required fields before saving. A required article field is empty. The editor jumps to the tab with the problem.
• Category update is currently unavailable (or the same message for tags): editing and deleting categories or tags is not supported yet. Create a new category or tag instead.
• Masih ada field wajib yang belum lengkap on the website: check the sections marked Perlu isi.
• School website is not available yet: the PSB + Website add-on is not active, or the school subscription is inactive. You can still view the current website preview read-only.

Next steps

• Online Admissions Guide
• Aerish Staf App Guide